Hygiene Conceptual Framework

In accordance with the University Board Resolution of 24 May 2022

1. Preliminary remarks

This Hygiene Conceptual Framework sets out the definitive regulations of the Federal Government and the State Government of Schleswig-Holstein as well as general hygiene and protective measures based on occupational health and safety rules. On account of the SARS-CoV-2 pandemic, these are to be applied to all university teaching/studying, research and administration as well as by all Kiel University institutions.

The objective is to provide comprehensive health protection for all CAU members and guests. On the basis of these regulations, the university is to continue operating without serious restrictions as far as that is possible and contribute to containing the spread of the coronavirus.

2. Basics

Sections 5 and 6 ArbSchG and/or DGUV Regulation 1 give rise to the general basic obligations of the employer for assessing working conditions, defining and implementing the necessary measures for occupational infection protection and preparing an operational hygiene concept.

With this Hygiene Conceptual Framework, the CAU fulfils its obligation to create a hygiene concept. The General Risk Assessment for SARS-CoV-2, as at 20.05.2022, serves as the basis.

All laws, ordinances, decrees, guidelines and other regulations relevant to university operations in connection with the SARS-CoV-2 pandemic, in the respectively valid versions, are available on the CAU corona website.

To the Corona-Website of the Christian-Albrechts-University Kiel

3. General principles

All members of the university are required to responsibly observe and adhere to the existing regulations and recommendations, in order to protect themselves and others.

Further information on the following principles is available on the CAU’s coronavirus information pages.

We appeal to the sense of responsibility of each individual, not to attend work, teaching events or examinations if they have any symptoms of illness. In the event of a positive rapid test result or a positive PCR test, the appropriate reporting trail must be followed (see below).

Occupational healthcare and persons who require special protection

Employees can arrange a personal consultation with the university's in-house doctor, also regarding high risks due to a pre-existing condition or an individual predisposition, or any other questions about the COVID-19 vaccination. The university's in-house doctor provides advice to employees and supervisors on appropriate protective measures for individual workplaces. Information and procedures for persons who require special protection due to pre-existing conditions are available on the CAU corona website.

Working from home

The basis for working from home is the "Homeoffice" work agreement for technical/administrative staff concluded on 17.03.2022 and the conclusion of an agreement between the employee and their supervisor. For employees in the scientific field, the agreements continue to be informal.

Working from home should be used as a form of mobile work

  • By those who require special protection (persons who belong to a high-risk group), if no individual or organisational arrangements can be made on-site for the work station, even after consultation with the university's in-house doctor
  • By employees who are affected by the closure of kindergartens or schools
  • In the event of slight cold symptoms
  • In the event of quarantine or isolation

The prerequisite in all cases is that the respective activities of the employee allow mobile work. Availability must be ensured and the regulations on working hours must be observed.

Hygiene rules

The requirements for general hand hygiene and coughing and sneezing etiquette must be followed. Signs must be displayed at building entrances and inside the buildings which inform about general protective measures.

Minimum social distancing

On the entire CAU campus, both indoors and outdoors, we recommend maintaining a minimum social distance of 1.5 metres to other people wherever possible.

Face masks (surgical or FFP2 masks)

In all CAU buildings, including the libraries, greenhouses at the Botanical Garden, museums and sports venues, we recommend wearing a face mask (surgical mask or FFP2 mask) if the minimum social distance of 1.5 metres cannot be maintained.

Ventilation

  • All interior spaces must be adequately ventilated with fresh air.
  • In the event of mechanical ventilation (technical ventilation), the Facility Management team will ensure that the settings of the ventilation systems are adjusted accordingly. In the event of fault or defect in the technical ventilation, the area must be vacated.
  • There are handouts for regular ventilation in all other seminar rooms and meeting rooms. Here, it is important to open the doors and windows completely at least every 20 minutes for 3-5 minutes, so that the room is filled with fresh air. (This is based on the "Infektionsschutzgerechtes Lüften" (correct ventilation to protect against infections) recommendation of the Federal Government issued on 16.9.2020).
  • Rooms without technical or natural ventilation may not be used.
  • The use of mobile air filter units is not a substitute for a fresh-air ventilation system.
  • When using secondary ventilation equipment such as mobile air conditioners or split unit air conditioners, sufficient air exchange with external air must be ensured. Please contact the Central Unit: Safety Engineering for advice on using climate-controlled rooms in which the windows may not be opened.

Attendance

Consultations, essential business meetings, other meetings, committee meetings, job interviews and appointment procedures as well as further training and continued education can take place on site in attendance.

Rapid tests

Self-tests will no longer be issued from 26.05.2022. The testing station in the hexagon building and other public testing stations can be used. In the event of a positive test result, the action guideline for dealing with a positive rapid test as well as the reporting trail for a positive PCR test must be followed.

Information and regulations on COVID-19 infections and reporting channels

People with respiratory symptoms or fever should not be present at the institution. In the event of acute respiratory symptoms, the person affected must leave the institution immediately and have their symptoms checked by a doctor. The corona website contains information and regulations on COVID-19 infections as well as information about the channels for reporting and passing on information.

Non-university personnel

Non-university personnel (e.g. workmen and other service providers) must be informed of the measures currently implemented with regard to protection against SARS-CoV-2 infection, and must follow the general principles.

4. Regulations for individual areas

Business trips/excursions

There are no restrictions on business trips or excursions. The general hygiene regulations as well as the hygiene rules at the destination must be observed.

Trips with university vehicles (CAU fleet)

When using vehicles, they can be fully occupied. We recommend that all vehicle occupants wear a face mask. This does not apply to the driver.

Research and administration, self-governance

Supervisors must organise the work area that they are responsible for in such a way that the risk of infection is minimised. The employees must be instructed accordingly by their supervisors on the basis of the current operating instructions, and where applicable, the instruction slides. Information on vaccinations must be part of the instructions. Material for instructions is available on the pages of the Central Unit: Safety Engineering. The corona website is the definitive resource for the currently applicable preventive and protective measures at the CAU. All members of the CAU should regularly inform themselves there about the applicable regulations.

Teaching and examinations

All teaching events take place face-to-face, regardless of the format. There are no capacity restrictions on the occupancy of rooms for teaching events. Online teaching events are possible in specific exceptional cases with the approval of the Dean. The ability to study effectively must be ensured.

For clinical teaching by the Faculty of Medicine at the CAU, which takes place at the UKSH Campus Kiel, further requirements for face-to-face teaching are to be coordinated with the UKSH, if necessary. The training and research in pre-clinical teaching on the CAU campus are subject to the provisions of this Hygiene Conceptual Framework.

Non-curricular or non-teaching events

It is possible to use rooms at full capacity - this applies to both internal events and to rooms allocated to external parties. Catering is possible.