Information for lecturers

The information for teachers is currently being revised.

Dear lecturers,

As you may have already seen in the media, the existing state regulations (Bekämpfungsverordnung/regulation on combating coronavirus and Hochschulen-Coronaverordnung/coronavirus regulation for universities) were already updated before they expired and adapted to the current pandemic situation. We would like to provide you with an overview (below) of the changes that have an impact on teaching, examinations and campus life at the CAU.

TO THE DOCUMENTS FOR TEACHERS

Last update:

Lecturers receive up-to-date information on teaching and support services during the Corona pandemic.

Accessible teaching

Handout: Accessible teaching - basics, handling and possibilities.

From legal foundations and important contact points at Kiel University to exemplary teaching materials and event concepts: this handbook supports all CAU lecturers on their common path towards a more inclusive university.

Accessibility & E-Learning

The CAU's central e-learning service presents examples of various impairments on its website and provides tips on further information and materials.

Central teaching platform (OpenOlat)

OpenOlat is the CAU’s central platform for teaching. It offers a protected virtual room for every event, in which documents can be placed and exchanged, and structural content can be created. In addition, it is easy to make various tools and Web2.0 elements available for communication and cooperation by participants (like forums, wikis, blogs or podcasts). Lecturers can also allocate topics for oral presentations and group work.

OpenOlat short messages

The elk.Medien team regularly provides information updates, news and training course dates in the OpenOlat sms service.

Compensation for disadvantages

Who can submit an application?

Students

  • in special circumstances (pregnancy, raising children under 14, caring for relatives)
  • with chronic illnesses/disabilities, incl. belonging to a risk group due to a chronic illness/pre-existing condition/disability (with a medical certificate)

have the option to apply for compensation for disadvantages for lectures and examinations in accordance with the Examination Procedure Regulations (PVO).

How does the application work?

Please report your concern in good time (if possible well before the lecture/exam date) to the responsible offices named below and inform yourself about the exact procedure:

After this, please submit an informal application – also in good time – to the responsible office (see above), in which you describe your restrictions. Please enclose evidence and, if possible, also doctor’s recommendations for suitable compensatory measures. This will help the chairperson of the Examination Board and the lecturer to identify a suitable compensatory measure for the disadvantage.

The responsible office will consider the equivalence to the usual requirement and its feasibility when reviewing whether a suitable compensatory measure for the disadvantage can be offered. This can mean that it may not always be possible to offer a suitable, in particular equivalent, and organisationally feasible measure.

In the case of positive decisions, the organisational details are to be discussed with the lecturer.

Examples of disadvantage compensation measures and verification documents

  • Members of risk groups: Please submit a medical certificate stating that you belong to a risk group. If possible, you will be provided with a separate room for attendance examinations.
  • Pregnant women: Please submit your maternity passport (Mutterpass) or a medical document. If possible, you will be provided with a separate room for examinations.

 

Please note that the examples described above do not automatically mean that the example measures will be provided.

 

Compulsory attendance

On account of the ongoing pandemic situation, please be lenient where possible regarding lectures with compulsory attendance when it comes to rules on absence in the respective degree-specific examination regulations (e.g. in the event of isolation/quarantine).

Lecturers must be informed if students are unable to attend one or more lecture dates due to acute illness or COVID-related quarantine/isolation, etc.

If students miss any lectures, the first thing to do for lectures with compulsory attendance is to clarify with the lecturer whether the absence can be excused as part of the rules on absence provided for in the degree-specific examination regulations. The lecturers are entitled to decide on the offer of any substitute achievements or other compensatory measures, under consideration of the legal requirements, the learning objectives for the respective module and the organisational options.

The CAU’s Corona-Satzung (coronavirus rules)

With the expiration of the Coronavirus Higher Education Supplementary Regulations (Corona-HEVO) and the "Hochschulen-Coronaverordnung" (university coronavirus regulations) of the state of Schleswig-Holstein, the legal basis lapses for continuing the CAU’s Corona-Satzung (coronavirus rules). For this reason, the Corona-Satzung in place until 30.06.2022 will not be extended.

ATTENTION: In the case of state examination degree programmes, the respective state regulations apply, such as the regulations of the Judicial Examination Office or similar.

Online supervision via web cam

  • courses: The compulsory attendance can be checked by name or, if available, by web camera. In contrast to examinations, students are allowed to use a virtual background.
  • examinations: If video surveillance is provided for in online examinations, students must be informed in advance and asked for their consent. A virtual background is not permitted.

Contact tracing

  • Contact details are no longer recorded.
  • Please create a list of participants once at the beginning of the semester so that the participants of a course can be contacted if necessary; this list does not have to be updated in the course of the semester.
  • It is sufficient, for example, if the list of students who register for the course in question is available via OpenOLAT. All that needs to be recorded is the name and e-mail address of the participants, which are already stored in OpenOLAT. 
  • Please also consider events in the context of first semester welcomes and orientation events before the actual start of lectures.

Examinations

Attendance examinations

  • 3G check: The requirement to prove 3G status in all university areas lapsed as from 19.03.22. See the notification.
  • Examination registration on site: Please allow sufficient time for registration before the examination. As usual, your institute and/or examiners will provide you with detailed information about the procedure on site.
  • Face masks: In all CAU buildings, including the libraries, greenhouses at the Botanical Garden, museums and sports venues, we recommend wearing a face mask (surgical mask or FFP2 mask) if the minimum social distance of 1.5 metres cannot be maintained.
  • If students have to go into quarantine or isolation on the basis of the currently valid ordinance, there is a ban on admission to the university campus. For exam withdrawals, the relevant proof must be submitted to the Examination Office (official proof of positive PCR test or rapid antigen test result (test centre)).

Online examinations

Examinations can be conducted in electronic format at Kiel University. Students will be informed of the framework conditions in advance by the lecturer responsible. Help with conducting electronic examinations is available in OpenOLAT.

Platforms and video conference systems

Some of the online examinations will take place using the OpenOLAT learning platform or the separate examination server which has been set up (OpenOLAT Exam-Server). To help you become familiar with the technical conditions during an online examination beforehand, the eLearning Service at the CAU offers information events on topics including the following:

  • What equipment do I need for digital examinations / e-exams?
  • What happens in the case of technical or other problems?
  • What do e-exams look like in OpenOLAT?

Information on the dates/times can be found in the “News & Info” section on the OpenOLAT learning platform.
BigBlueButton is available as a video conference system for online examinations. Information page by the University Computing Centre about video conference solutions

Data protection for online examinations

Personal data will be processed in accordance with the GDPR. The data protection statement for the OpenOLAT Exam-Server can be found in the “Impressum” (legal notice) on the Exam-Server.

If students have concerns regarding data protection for the concept of video invigilation and do not consent, they can contact their lecturer to see how the examination can be conducted on site at the CAU.

Video invigilation for online examinations

In accordance with the framework conditions for attendance examinations, invigilation can also be envisaged for online examinations. Students will be informed in advance by the lecturer if video invigilation is envisaged for online examinations. (The points below also apply for oral online examinations by video conference.)

  • Invigilation for online examinations can be carried out using a video conference tool which is hosted on the University Computing Centre’s servers (BigBlueButton).
  • Recording examinations or saving other image or sound data is not permitted.
  • A webcam or mobile phone camera, for example, is required for video invigilation. Depending on the invigilation concept, a second camera may be necessary under certain circumstances. It should only be possible to see those areas which are relevant for the invigilation in the visible areas, e.g. the exam workplace (examinee, desk, keyboard, etc.), in order to be able to ensure, like in a normal attendance exam, that only the permitted aids are used and the exam is conducted independently. 
  • Using a virtual background is not permitted for “video examinations”.
  • If students have concerns regarding data protection for the concept of video invigilation and do not consent, they can contact their lecturer to see how the examination can be conducted on site at the CAU.
  • If students have consented to an examination with video invigilation, they can revoke their consent vis-à-vis the lecturer at any time with future effect. Consent is usually obtained via stu-Mail or OpenOLAT. The lecturer responsible will inform students of the procedure.

Authentication at the start of an examination

Standard procedure at the CAU is to present the CAU Card for authentication at the start of an examination. If you do not have your CAU Card or if it was not possible to validate it, you can also identify yourself with your ID card or passport.

Inspecting exam papers

According to Section 26 of the Examination Procedure Regulations (PVO) students have a right to inspect their examination documents. Please find out from your responsible Examination Office or lecturer about how inspecting exam papers is organised by the respective department.

Term papers and final theses

In accordance with Section 12 (4) PVO there is the option to apply to extend the deadline for final theses and in accordance with Section 10 (7) PVO there is the option to apply to extend the deadline for term papers or similar written pieces of coursework if there are appropriate reasons to do so. Applications are to be submitted to the responsible Examination Office.

Submitting final theses

The main gate at Kiel University is always occupied so that final theses, etc. can be handed in here on time, if there is no-one at the responsible Examination Office.

It is no longer necessary to create and submit a hygiene concept for every face-to-face examination and lecture. You can find the current Hygiene Conceptual Framework on the corona website.

The general code of conduct on campus applies for all attendance events.

Collecting contact details

  • Contact details no longer need to be collected.
  • At the beginning of the semester, please create one list of participants, so that the participants at an event can be contacted if necessary; this list does not need to be updated during the semester.
  • It is sufficient, for example, if the list of students who register for the respective course as part of the material provision is made available via OpenOLAT. The only details which need collecting are the names and e-mail addresses of the participants, which are already stored in OpenOLAT. 

Teaching formats (attendance/online)

  • The summer semester 2022 will be held in attendance. Online lectures will continue in some cases. Which lectures take place online and which are held in attendance is recorded in UnivIS.

Free attempt regulation

Summer semester 2022:

The Higher Education Act (HSG) and the Corona-HEVO do not envisage a free semester regulation for the summer semester 2022.

Winter semester 2021/22

The Coronavirus Higher Education Supplementary Regulations (Corona-HEVO) stipulate that, according to Section 4, the regulations regarding standard periods of study in Section 103 of the Higher Education Act (HSG) also apply up to and including the winter semester 2021/22:

  • The CAU will therefore not count the winter semester 2021/22 as an actual semester (“Fachsemester”) for regulations under university law which are related to the standard period of study or number of semesters (e.g. invitations to compulsory academic study advice sessions).
  • The semester numbering will be continued on CAU certificates (e.g. certificates of study periods). The CAU will provide a certificate to download via the CAU portal for the winter semester 2021/22 in accordance with Section 103 (2) HSG. This certifies that the degree may be delayed on account of the COVID pandemic. It can be enclosed with the certificate of study periods where necessary.
  • The free semester regulation also applies for regulations related to educational financial support law which are related to the standard period of study or number of semesters. If you have any questions about this procedure, which documents need to be submitted, etc., please contact the Amt für Ausbildungsförderung (BAföG-Amt, Office for Educational Funding) or the facility that sponsors your scholarship.

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Hygiene concepts/checklists for face-to-face teaching formats

It is no longer necessary to create and submit a hygiene concept for every face-to-face examination and lecture. You can find the current Hygiene Conceptual Framework on the corona website.

The general code of conduct on campus applies for all attendance events.

Collecting contact details

  • Contact details no longer need to be collected.
  • At the beginning of the semester, please create one list of participants, so that the participants at an event can be contacted if necessary; this list does not need to be updated during the semester.
  • It is sufficient, for example, if the list of students who register for the respective course as part of the material provision is made available via OpenOLAT. The only details which need collecting are the names and e-mail addresses of the participants, which are already stored in OpenOLAT. 

Teaching formats (attendance/online)

  • The summer semester 2022 will be held in attendance. Online lectures will continue in some cases. Which lectures take place online and which are held in attendance is recorded in UnivIS.

Information of the faculties

Faculty of Law

The winter semester 2021/2022 will probably take place as a hybrid model. You can find the latest information on the specific structure of the courses on the website of the Faculty of Law.

Instructions for digital teaching

Guide to digital teaching in OpenOlat

The team of elk.Medien has created instructions for digital teaching within OpenOlat. This includes tutorials on OBS (lecture recordings/screen recording), video upload, video compression but also general didactic hints for the creation of teaching videos.

Didactic tips for videos for lectures/educational videos

PerLe - Projekt erfolgreiches Lehren und Lernen (PerLe) has compiled didactic tips for instructional/educational videos.

Overview of online resources for teaching methods for teachers at CAU Kiel

PerLe has created an overview with suggestions, tools and further links for its digitally and media supported courses in the summer semester 2020. The list will be continuously supplemented and revised.

Lecture formats (presence/online)

  • The summer semester 2022 will be held in attendance. Online lectures will continue in some cases. Which lectures take place online and which are held in attendance is recorded in UnivIS.

Libraries

The following on-site-services are offered:

  • Opening hours: Monday-Friday 9:00am-10:00pm, Saturday 9:00am-8pm
  • Individual workstations: There are 283 individual workstations and 42 internet workstations available according to the first-come-first-served principle. 
  • Self-removal of print media from the open access areas
  • The historical holdings can be used by appointment (altbestand@ub.uni-kiel.de).
  • The service desk is staffed during opening hours.
  • Vending machines: The snack and drink vending machine, the ATM charging machine, the validation machine and the money exchange machine can be used.
  • Return of print media at the service desk or via the mailbox at the central library.
  • Function rooms open (copy rooms, room for the visually impaired and blind, book scanner, checkroom area)

For the scope of current services in the subject libraries of the faculties, seminars and institutes, please refer to the websites of the respective institutions.

  • Please note that the mask requirement applies without exception throughout the entire building, including at all individual and Internet workstations as well as in the work cubicles.

The following services are not offered:

  • Guided tours and trainings
  • Group workspaces
  • On-site submission of dissertations – please send by post

Please address your individual concerns to: info@ub.uni-kiel.de

Master's degree, preliminary enrolment

Students who enrol provisionally in a Master's degree programme must submit the Bachelor's degree to the Student Services Office after commencing their studies, if applicable:

  • for the winter semester 2021/22 by 30.09.2022 at the latest(EXCEPTION: 2-semester Master's by 31.03.2022)
  • for the summer semester 2022 at the latest by 31.03.2023(EXCEPTION: 2-semester Master's by 30.09.2022)

Further information can be found on the pages of the Student Services (German only)

Qualification offers

Evaluation of courses in the winter semester 2021/22

The Teaching Evaluation Service offers an empirically based instrument for the evaluation of courses. In the winter semester 2021/22, it takes into account the situation that online teaching or mixed forms are offered in addition to face-to-face teaching. Teachers can add their own questions to the questionnaire, which takes all forms into account, and use the results to select continuing education courses.

The survey is available to all faculties and subjects and can be carried out centrally for individual areas on request. Furthermore, individual evaluation is also possible via the internet platform Teaching Evaluation of Kiel University.

More information on the evaluation of courses in the winter semester 2021/22 (in German)

Standard period of study ("free semester")

§103 of the HSG also applies to the summer semester 2021

The Schleswig-Holstein scheme is as follows:

For regulations under higher education law which are linked to the duration of the Regestudies or the number of semesters, the higher education institution does not consider the summer semester 2020, the wintersemester 2020/21 and the summer semester 2021 as a "Fachsemester". The higher education institutions issue students with a certificate stating that they were unable to submit performance certificates or examination papers due to the pandemic and that this delayed the completion of their studies by one semester. This does not affect the regulations on state examinations. (Source, German only)

Information of the CAU:

Summer semester 2022:

The Higher Education Act (HSG) and the Corona-HEVO do not envisage a free semester regulation for the summer semester 2022.

Winter semester 2021/22:

The Coronavirus Higher Education Supplementary Regulations (Corona-HEVO) stipulate that, according to Section 4, the regulations regarding standard periods of study in Section 103 of the Higher Education Act (HSG) also apply up to and including the winter semester 2021/22:

  • The CAU will therefore not count the winter semester 2021/22 as an actual semester (“Fachsemester”) for regulations under university law which are related to the standard period of study or number of semesters (e.g. invitations to compulsory academic study advice sessions).
  • The semester numbering will be continued on CAU certificates (e.g. certificates of study periods). The CAU will provide a certificate to download via the CAU portal for the winter semester 2021/22 in accordance with Section 103 (2) HSG. This certifies that the degree may be delayed on account of the COVID pandemic. It can be enclosed with the certificate of study periods where necessary.
  • The free semester regulation also applies for regulations related to educational financial support law which are related to the standard period of study or number of semesters. If you have any questions about this procedure, which documents need to be submitted, etc., please contact the Amt für Ausbildungsförderung (BAföG-Amt, Office for Educational Funding) or the facility that sponsors your scholarship.

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Video conference tools

The University Computing Centre at the CAU recommends the following video conference tools for digital teaching:

BigBlueButton

BigBlueButton is an OpenSource web conference system which is hosted in the University Computing Centre at the CAU and is therefore suitable for confidential content. It is good for digital teaching, conferences and team meetings. Access is guaranteed for all CAU employees (Login  via the RZ identifier of the form suabc123). Conferences lasting up to four hours in total can be held. This service is available 24/7 for free.

DFNconf

Network (DFN). The login is carried out via the CAU's identity provider, for which a password must be set in the CIM Service Portal (CAU Identity Management) before the first use.  DFNconf is good for digital teaching, conferences and team meetings. Although this service is a professionally operated one, the high amount of demand at the moment can cause performance losses.

Nextcloud Talk

Nextcloud Talk is an add-on for the CAU cloud. The CAU cloud is OpenSource and is hosted in the University Computing Centre. It offers chat, audio and video functions within the CAU cloud environment. Mobile clients can also download the Nextcloud Talk app from the app stores. All CAU employees with a valid Computing Centre account have access to this service, which is also suitable for confidential materials. Audio or video chats can only be used in small groups for collaborative work, however (max. 4 people).

Zoom

The CAU now has a campus licence for the American service Zoom as an extra video conference tool in addition to those already provided. The use of Zoom is available to all employees of the CAU. Login is via the CAU's identity provider, for which a password must be set in the CIM Service Portal (CAU Identity Management) before the first use.  This service enables web conferences with up to 300 participants and is authorised for use in Digital Teaching at the CAU. Zoom meets the WCAG 2.1 (Web Content Accessibility Guidelines) standards at level AA. Despite being widespread in the field of distance learning, Zoom has recently received negative press due to data protection issues. The University Computing Centre at the CAU also provides information about this topic on its websites.