Information for lecturers

Following a summer semester in which we were all required, without any preparation time, to teach, study or work completely digitally, we are now within a so-called hybrid winter semester. Teaching continues to be conducted primarily in digital form, next to face-to-face teaching for clearly defined exceptional cases; these exceptions concern teaching/learning offers for first semester students (freshers) and events in which students are to acquire practical scientific skills and carry out practical exercises (e.g. in laboratories) and so cannot be conducted in digital form. 

to the documents for teachers

Accessible teaching

Handout: Accessible teaching - basics, handling and possibilities.

From legal foundations and important contact points at Kiel University to exemplary teaching materials and event concepts: this handbook supports all CAU lecturers on their common path towards a more inclusive university.

Accessibility & E-Learning

The CAU's central e-learning service presents examples of various impairments on its website and provides tips on further information and materials.

Central teaching platform (OpenOlat)

OpenOlat is the CAU’s central platform for teaching. It offers a protected virtual room for every event, in which documents can be placed and exchanged, and structural content can be created. In addition, it is easy to make various tools and Web2.0 elements available for communication and cooperation by participants (like forums, wikis, blogs or podcasts). Lecturers can also allocate topics for oral presentations and group work.

OpenOlat short messages

The elk.Medien team regularly provides information updates, news and training course dates in the OpenOlat sms service.

Cohorts

If certain groups of students are able to study according to a fixed lesson plan and the lectures are not attended by students from other groups in the same degree programme, other degree programmes, semesters, etc. these students can be defined as forming a cohort.

  • The composition of a cohort may not be changed.
  • Students within a cohort do not have to observe minimum social distancing and also do not have to wear face masks.
  • The lifting of social distancing rules only applies to the cohorts and only for the duration of the particular lecture or course.
  • As the teachers normally supervise several cohorts, they must continue to observe social distancing rules with one another and with group members. 
  • Quarantine measures apply to the whole cohort.
  • Each student can only be assigned to one particular cohort. 
  • If a student needs to switch from one cohort to another (e.g. for field trips), an isolation period of 14 days must be observed.
  • A cohort strategy must be presented to the Dean; students must be informed of this in an appropriate manner.

Compensation for disadvantages

Who can submit an application?

Students

  • in particular life situations (pregnancy, bringing up children, caring for relatives)
  • with chronic illness/disability
  • who experience corona-related disadvantages (long-term restrictions, e.g. membership of risk groups, lack of technical equipment, and acute restrictions, e.g. quarantine)

have the opportunity to apply for compensation for disadvantages for courses and examinations.

How does the application process work?

Please submit your request in good time (if possible well before the date of the course/exam) to the responsible authorities listed below and ask about the exact procedure:

  • In case of acute restrictions, please consult your teacher first to discuss how to proceed. If you miss course dates in courses requiring attendance, please clarify first whether the absence is excusable within the framework of the absence regulations without having to submit an application for compensation for disadvantages.
  • For long-term restrictions, please contact the Examinations Office responsible for your degree programme (German only). Students of medicine and dentistry should contact the Dean of Studies of the Faculty of Medicine.

Please then submit directly an informal application for compensation for disadvantages to the responsible authority (see above), explaining your restrictions, and please enclose proof and, if possible, medical recommendations for suitable compensatory measures. This will help the chairperson of the examination board and the teachers to find a suitable measure to compensate for disadvantages.

When examining whether an appropriate compensation can be offered, the responsible authority will take into account that it is equivalent to the expected performance and feasibility of the assignment. This may mean that it will sometimes not be possible to offer an adequate compensation measure which is equivalent and organisationally feasible.

The decision will usually be communicated by stu-Mail. If the decision is positive, the organisational details may have to be discussed with the teacher in the next step.

Examples of disadvantage compensation measures and verification documents

  • Technical problems such as insufficient network coverage or lack of technical equipment: If it is not possible to submit proof, please try to present the restrictions in a plausible way. If possible, you will be offered an alternative yet equivalent assignment; e.g. in the case of examinations, if possible, an attendance date at a later time.
  • Members of a risk group: Please submit a medical certificate confirming that you belong to a risk group. If possible, a separate room will be provided for tests taking place on site.
  • Acute respiratory symptoms: Please inform yourself first about current regulations and contact the teacher. If you are not allowed to take part in an examination, please submit a medical certificate to the responsible examination office as soon as possible, otherwise to the teacher. If possible, you will be offered a substitute assignment, which is suitable to compensate for absences; e.g. in the case of examinations, if possible, an attendance date at a later time.
  • Quarantine: Please submit suitable proof, e.g. official notification or correspondence with an authority. If possible, you will be offered a substitute assignment without presence, virtual participation or an appointment at a later time.
  • Ban to enter and leave the country: Please submit suitable proof. If possible, you will be offered a substitute assignment without presence, a virtual participation or an appointment at a later time.
  • Pregnancy: Please submit your maternity passport or medical receipts. If possible, a separate room will be provided for you.

Please note that the examples above do not give a right to be granted the exemplary measures. If no suitable disadvantage compensation measure can be offered to you, please use the options of the following examination periods or take the module at a later date.

Sniffles plan

Compulsory attendance

As for compulsory attendance the requirements of the respective examination regulations of each subject apply; your teachers will inform you of any deviating regulations. Please also note the information on compensation for disadvantages.

Online supervision via web cam

  • courses: The compulsory attendance can be checked by name or, if available, by web camera. In contrast to examinations, students are allowed to use a virtual background.
  • examinations: If video surveillance is provided for in online examinations, students must be informed in advance and asked for their consent. A virtual background is not permitted.

Contact data collection

The collection of contact data is carried out in accordance with §5 of the requirements of the "Land Ordinance on Special Measures to Prevent the Spread of the Coronavirus SARS-CoV-2 at Universities":

"(2) The contact data of participants shall be collected for courses, other events, examinations and the use of student workplaces at the university. The data shall be collected and stored in such a way that the date and time of collection, first name and surname, address and, if available, telephone number or e-mail address can be traced for a period of four weeks. After this period, the data must be destroyed. Upon request, they are to be forwarded to the authority responsible for protection against infection if this is necessary for the purpose of tracing possible infection routes. It must be ensured that unauthorised third parties do not gain knowledge of the data collected. Any other use is not permitted. The institution of higher education shall exclude persons who refuse to have their contact data collected from visiting or using the institution or from participating in the event. Any contact data provided to the higher education institution must be truthful; in the case of official activities, official contact data is sufficient."

The registration of contact data can be started via a QR code or by calling up the respective room-specific URL. Once the process has been successfully completed, you will receive a confirmation message with a green background.

You will then receive a confirmation e-mail from OLAT with a summary and information on data protection. Please keep this confirmation e-mail for 28 days to be able to support the tracking of your contact data yourself if necessary.

The CAU will only forward the information you have provided to the authority responsible for infection control to the requesting authority if requested to do so by that authority. Your attendance details are stored separately and are not linked to your user account and cannot be viewed by lecturers or course administrators.

28 days later, the collected contact details are automatically deleted.

In the event that digital contact data collection via Olat is not possible, e.g. system failure or lack of Internet connection, registration lists on paper are prepared by the teachers.

Examinations

Manuals for conducting (online) examinations can be found in OpenOLAT in the course "Examinations during the Corona Phase" and on the Hygiene Concept Cloud.

Online examinations

Some of the online exams take place on the learning platform OpenOLAT or the separately installed exam server (also OpenOLAT). To enable you to familiarise yourself with the technical conditions of an online examination before you take it, the CAU's eLearning Service conducts information events with, among other things, the following content:

  • What equipment do I need for e-examinations?
  • What happens if I have technical or other problems?
  • What do e-exams look like in OpenOLAT?

Information on the dates can be found under "News & Info" in the OpenOLAT learning platform: https://lms.uni-kiel.de/dmz/

Changed examination periods

winter semester 2020/21 and summer semester 2021 for Bachelor and Master programmes

Due to the continuing pandemic conditions, the examination periods for the winter semester 2020/21 and the summer semester 2021 for the Bachelor's and Master's programmes had to be rescheduled differently from the previously announced periods. There is a need for three-week examination periods. The following examination periods have been established with the participation of the various interest groups:

  • 1st examination period of the winter semester 2020/21: 15.02.2021 - 06.03.2021 (week 7 - 9)
  • 2nd examination period of the winter semester 2020/21: 29.03.2021 - 17.04.2021 (week 13 - 15)
  • 1st examination period of the summer semester 2021: 02.08.2021 - 21.08.2021 (week 31 - 33)
  • 2nd examination period of the summer semester 2021: Dates have not yet been fixed

Detailed schedules with registration deadlines etc. can be found here

Different regulations apply to state examination programmes.

Information of the faculties

The specifications of the state of Schleswig-Holstein can change quickly, which is why the information provided by the faculties cannot always reflect the current status. We make every effort to update the information as quickly as possible. 

Faculty of Theology

Faculty of Theology

At the Faculty of Theology the courses are primarily offered digitally. If conditions permit, the digital offerings can be supplemented by individual presence elements. In the interest of joint academic work, the introductory course for first semester students is likely to be made possible, as well as teaching and learning in presence in smaller seminars and exercises and on a voluntary basis. Information on selected courses taught in classroom format can be found in the course catalogue of the Faculty of Theology, current news on the winter semester can be found on the Faculty's website.

Department of Law

Department of Law

Information on courses taught in classroom format will be available in the course catalogue and on the homepage of the Faculty of Law.

Faculty of Medicine

Faculty of Medicine

In order to meet the special needs of the study of medicine and dentistry, face-to-face teaching will be offered in addition to digital teaching. Rules of hygiene have a priority. Lectures are offered purely digitally as stream and/or remote video. Seminars, practical courses and examination courses take place in hybrid form with attendance parts in small groups and digital parts. The patient-oriented teaching is supplemented by exercises on the model and with digital learning courses. In addition, various digital discussion forums have been set up.

Faculty of Philosophy

Faculty of Philosophy

The winter semester 2020/21 will continue to be held digitally. In the Faculty of Humanities, the Dean's Office develops criteria for presence elements within this digital teaching together with the subjects. In the future, presence teaching can take place in individual cases, even if online teaching is possible. Students will receive information with the concrete notes on the respective course.

Faculty of Agricultural and Nutritional Sciences

Faculty of Agricultural and Nutritional Sciences

In all of the German and English language courses of study offered by the faculty, lectures and large seminars are realised in the winter semester as digital teaching-learning events. Detailed regulations and information are available on the Corona pandemic information page on the website of the Faculty of Agricultural and Nutritional Sciences: or in English.

Faculty of Mathematics and Natural Sciences

Faculty of Mathematics and Natural Sciences

The lectures, seminars and exercises mostly take place in digital form (synchronous or asynchronous). Practical training in the laboratory, in the field or during excursions can take place in attendance, regarding the current rules of hygiene. These forms of practical exercises are an essential part of scientific teaching. The individual subjects provide information on their respective websites about the modules with practical contents (small groups).

Central Corona website of the Faculty of Mathematics and Natural Sciences (in German)

Websites of the subjects:

Faculty of Business, Economics, and Social Sciences

Faculty of Business, Economics, and Social Sciences

At the Faculty all lectures are offered digitally. individual presence elements are possible, if the conditions allow it. In the interest of joint scientific work, teaching and learning in presence may be made possible in smaller seminars and exercises and on a voluntary basis. We therefore ask you to pay attention to the announcements of the individual courses in UnivIS und in OpenOlat zu beachten.

Faculty of Engineering

Faculty of Engineering

The current pandemic situation required intensive discussions in the state ministries and university committees shortly before the start of the semester. The result of these discussions is expected by Sunday 1.11.2020. Please inform yourself about the current situation, e.g. whether classroom courses can be offered, before travelling to a classroom event. It has been promised that this information will reach all students via email or via the Corona pages of the CAU.

 

Instructions for digital teaching

Guide to digital teaching in OpenOlat

The team of elk.Medien has created instructions for digital teaching within OpenOlat. This includes tutorials on OBS (lecture recordings/screen recording), video upload, video compression but also general didactic hints for the creation of teaching videos.

Didactic tips for videos for lectures/educational videos

PerLe - Projekt erfolgreiches Lehren und Lernen (PerLe) has compiled didactic tips for instructional/educational videos.

Overview of online resources for teaching methods for teachers at CAU Kiel

PerLe has created an overview with suggestions, tools and further links for its digitally and media supported courses in the summer semester 2020. The list will be continuously supplemented and revised.

Libraries

The following on-site-services are offered

Central Library:

Please note the

&nbs

Medical library

 

Specialist Libraries

The specialist libraries of the faculties, the seminars and the institutes have limited access for researchers and teachers. Interested parties can contact the respective departments.

The following services are not offered:

  • Function equipment and rooms
  • Guided tours and trainings
  • Historical holdings
  • Individual workstations on a first-come-first-served basis
  • Information Desk
  • On-site submission of dissertations – please send by post
  • Self-pick-up of print resources in our open stacks areas
  • Special stocks

Please address your individual concerns to: info@ub.uni-kiel.de

Master's degree, preliminary enrolment

Students who are provisionally enrolled in the Master's programme in the winter semester 2020/21 do not have to submit the Bachelor's degree by 10.12.2020, but are granted an extension of the deadline until 31.03.2021. This deadline extension applies to the cases mentioned without a separate application being made.

Qualification offers

Evaluation of courses in the winter semester 2020/21

The Teaching Evaluation service offers an empirically based instrument for evaluating courses. In the winter semester 2020/21 it also takes into account the special situation in digital teaching. Teachers can use the results to select continuing education courses and formulate their own questions. Take the freedom to improve your teaching!

The survey is available to all faculties and subjects and can be carried out centrally for individual areas on request. Furthermore, an individual evaluation is also possible via the internet platform Lehrevaluation-Uni-Kiel. For the development of digital teaching formats and the dialogue on teaching quality, student feedback is even more important, especially now.

More information on the evaluation of courses in the winter semester 2020/21 (in German)

Qualification offers for lecturers in the summer semester 2020 of PerLe

The qualification offers for teachers of PerLe complement the existing further education offer of the CAU with subject-related, tailor-made or innovative measures. Various formats have been developed for this purpose and focal points have been set which take into account the specific qualification requirements of the teaching staff. The focus here is on linking up with the teaching practice of the courses on offer.

Due to the preventive corona measures, PerLe offers all qualification courses for teachers (unless otherwise stated) as digital formats.

More information on the qualification offers for teachers in the summer semester 2020 of PerLe

Qualification offers for tutors in the summer semester 2020 of PerLe

In order to support tutorial teaching in online formats, PerLe offers additional formats for student tutors in the Beat - Be a tutor qualification program in the summer semester 2020, which interested parties can also take advantage of at short notice.

In addition to additional advanced workshops on various topics in the area of "Digital Teaching", students with teaching responsibilities have the opportunity to receive advice from PerLe employees in online consultation hours and to exchange information with each other. Individual consultations are also possible.

A forum is now available on OpenOLAT, in which student tutors can asynchronously discuss their concerns, challenges and examples from their own teaching. They will be supported by PerLe employees and peers. All offers are in German language.

All dates and detailed information on the qualification offers for tutors in the summer semester 2020 of PerLe (in German)

Continuing Professional Development

For the coming semester, the Continuing Professional Development has provided a special programme with supporting webseminars, instructions and best practice examples. In addition, virtual coaching and counselling sessions will take place. The list to support your virtual work is continuously updated and adapted according to your needs.

To the offer of the Continuing Professional Development (German only)

Standard period of study

The Schleswig-Holstein scheme is as follows:

For regulations under higher education law which are linked to the duration of the Regestudies or the number of semesters, the higher education institution does not consider the summer semester 2020 to be a subject semester. Upon application, the higher education institutions will issue students who were enrolled in the 2020 summer semester with a certificate stating that they were unable to submit performance certificates or examination papers due to the pandemic and that this delayed the completion of their studies by one semester. This does not affect the regulations on state examinations. (Source, German only)

Information from the CAU:

Kiel University has agreed with the state of Schleswig-Holstein on the interpretation of the regulation with regard to the semester count. This is an important step forward, especially for BAföG recipients. The semester count itself will continue unchanged, as otherwise all study regulations would have to be adapted, among other things. However, the standard period of study may be exceeded by one semester without consequences. Students who have been supported in the SoSe with the education and training grant are thus automatically granted an extension of the grant by one semester. Since September 6, the University Board has been making a corresponding certificate available for download, which outlines the special circumstances. This certificate can be downloaded by all students without any additional application.

The certificate is stored in the HISinOne of Kiel University under the title "Corona Certificate Summer Semester 2020".

TO THE HISINONE-PORTAL

Video conference tools

The University Computing Centre at the CAU recommends the following video conference tools for digital teaching:

BigBlueButton

BigBlueButton is an OpenSource web conference system which is hosted in the University Computing Centre at the CAU and is therefore suitable for confidential content. It is good for digital teaching, conferences and team meetings. Access is guaranteed for all CAU employees (Login  via the RZ identifier of the form suabc123). Conferences lasting up to four hours in total can be held. This service is available 24/7 for free.

DFNconf

Network (DFN). The login is carried out via the CAU's identity provider, for which a password must be set in the CIM Service Portal (CAU Identity Management) before the first use.  DFNconf is good for digital teaching, conferences and team meetings. Although this service is a professionally operated one, the high amount of demand at the moment can cause performance losses.

Nextcloud Talk

Nextcloud Talk is an add-on for the CAU cloud. The CAU cloud is OpenSource and is hosted in the University Computing Centre. It offers chat, audio and video functions within the CAU cloud environment. Mobile clients can also download the Nextcloud Talk app from the app stores. All CAU employees with a valid Computing Centre account have access to this service, which is also suitable for confidential materials. Audio or video chats can only be used in small groups for collaborative work, however (max. 4 people).

Zoom

The CAU now has a campus licence for the American service Zoom as an extra video conference tool in addition to those already provided. The use of Zoom is available to all employees of the CAU. Login is via the CAU's identity provider, for which a password must be set in the CIM Service Portal (CAU Identity Management) before the first use.  This service enables web conferences with up to 300 participants and is authorised for use in Digital Teaching at the CAU. Zoom meets the WCAG 2.1 (Web Content Accessibility Guidelines) standards at level AA. Despite being widespread in the field of distance learning, Zoom has recently received negative press due to data protection issues. The University Computing Centre at the CAU also provides information about this topic on its websites.

Winter semester 2020/21

In the winter semester 2020/21, the majority of the courses will be realised as digital teaching-learning events. Presence teaching concepts should only be used for courses with a practical component (e.g. laboratory internships) and for first-semester courses. (cf. notification on the implementation of the winter semester) Hybrid models or other attendance formats are particularly important for first-semester students in terms of "arriving" at the university and in their studies.