Information for researchers

Research remains generally not restricted - but it is still subject to the applicable distancing and hygiene rules. Wherever possible, please continue to conduct activities that permit this from home. Since 4 May 2020, it will be possible to gradually increase attendance on site. This particularly applies to employees who are unable to work from home. Strict rules apply to the organisation of operations on site in the institutes and working groups, which absolutely must be adhered to in everyone's health interest. Kiel University has developed a Hygiene Conceptual Framework to support members and institutions of the university in drawing up their own individual and area-specific hygiene concepts in order to ensure that service operations are appropriate and in accordance with the principle of caution. Risk assessments must be compiled and kept up to date in all institutions. Please continue to use the form created by the Central Unit: Safety Engineering for this. Please make the necessary arrangements on site when organising operations to ensure that basic functions and processes can also be maintained if there is an infection within your institution and parts of the team need to be quarantined at home. The corona website also contains information from third-party funders, all together and continually updated, to make it easier for you to access information about funds, application deadlines, etc.

Act on Academic Fixed-Term Contracts

Against the background of the pandemic-related constraints on scientific operations, the Act on Academic Fixed-Term Contracts (WissZeitVG) has been amended retrospectively with effect from 01.03.2020 to include a transitional arrangement for a limited period, by the addition of Section 7 (3) WissZeitVG. The current wording of the amendment is as follows (translation from the German original):

"(3) The total permitted duration of fixed-term employment in accordance with Section 2 (1) Clause 1 and 2 shall be extended by six months, if an employment relationship exists in accordance with Section 2 (1) between 1 March 2020 and 30 September 2020.

The Federal Ministry of Education and Research is hereby authorised to use statutory regulation, with the consent of the Bundesrat, to extend the permitted duration of fixed-term employment for a further period of up to six months, if this appears necessary due to the ongoing impact of the COVID-19 pandemic in the Federal Republic of Germany; the extension shall also apply to employment relationships entered into after 30 September 2020 and prior to the expiry of the extension period referred to in the statutory regulation."

The legislator has thereby created a means of mitigating the additional coronavirus-related burdens on scientists who are in the qualification phase.

The new legal regulation applies to scientific staff who have an employment contract in terms of Section 2 (1) WissZeitVG for their own academic qualification in the period from 01.03.2020 to 30.09.2020. Employment may continue beyond the usual 6-year maximum period during the pandemic-related restrictions. The extension of the maximum period of fixed-term employment is initially limited to a maximum of six months. There is no right to an extension of the employment relationship.

The employment relationship may be extended if the respective institution is able to secure funding, and if continuation of employment is applied for in the usual way via Human Resources. Additional central funding is not available.

If the coronavirus-related restrictions last longer, the Federal Ministry of Education and Research may extend the period from 01.03.2020 – 30.09.2020 by a further period of up to six months. The maximum periods of fixed-term employment could then be increased further, in accordance with the above-mentioned conditions.

If you have any questions, please contact your HR staff member.


Specialist libraries

The specialist libraries of the faculties, the seminars and the institutes can be used by researchers in compliance with hygiene standards. For the use of specialist libraries, separate concepts adapted to the individual conditions must be drawn up in accordance with the framework hygiene concept. The deans make arrangements for access to the individual specialist libraries of their faculties, taking into account the respective spatial conditions on site. For the departmental/departmental libraries, it must be checked separately whether, due to the spatial size and conditions, attendance is possible and permissible at all, and whether literature work is possible in suitable seminar rooms via lending systems. In doing so, they ensure that the hygiene standards and distance specifications are observed. Access should be regulated by appropriate organisational measures in such a way that library staff on site are not used as far as possible.

University Library (Central Library)

Due to the COVID-19 pandemic, the Central Library and the Medical Library have limited access. The following on-site services are currently available:

Central Library:

Please note the hygiene and safety rules and the information about currently unavailable on-site services.

Please do not hesitate to contact the colleagues of the University library if you have any further individual concerns under:

Medical Library:

Scan service for Reserved Collections

The Central Library of the UB Kiel supports digital teaching at the CAU in the SoSe 2020 with a free scan service: Within the framework of § 60a UrhG (German Copyright Act), the library provides teachers in the SoSe 2020 with scans of printed texts from the holdings of the Central Library on request via the CAU cloud. Lecturers can then make these scans available to the closed circle of course participants in their electronic Reserved Collection in OLAT or in the CAU cloud. Further information and order form

New e-book package "Academic Complete"

The Kiel University Library uses central CAU funds to provide a comprehensive range of mostly English-language titles up to publication year 2016 with campus-wide access in the Discovery Service and General Catalogue. Currently, the portfolio includes approximately 183,000 e-book titles from most of the renowned academic publishers that are not yet available on campus. The package is initially available until 30.9.2021.

Your access to e-media from home

All members and affiliates of the CAU have access to all electronic journals, databases and e-books licensed by the university via VPN access for access from home. Please note that for licensing reasons the regulations for F.A.Z.-BiblioNet differ. Juris, Beck-Online and Beck e-Bibliothek can be used via VPN in exceptional cases until the end of 2020 (for the use of Beck-Online and BEck e-Biblithek there is a registration required).

Additional temporary e-media offers

During the Corona crisis, some providers and publishers are opening up parts of their e-media offers to all members and relatives of the CAU for temporary access via VPN access , without any licence agreements with the CAU. Our linked list of these providers and publishers will be continuously updated as new offers become available.

Purchase suggestions for e-books

You belong to the CAU and need a specific book title that is not yet available here? Suggest it to us for licensing as an e-book so that we can make it available immediately to all members and relatives of the CAU via campus-wide access. We ask for your understanding that in view of the total volume of 35,000 euros for all faculties, only low- and medium-priced titles can be considered for selection.

European Commission

ERA corona platform

The platform is a one-stop shop providing comprehensive information about funding opportunities in relation to Coronavirus at European Union and national level.

It offers continuously updated information about Horizon 2020 call deadline extensions, specific or related to Coronavirus funded and ongoing projects, FAQs and other useful links. In cooperation with country correspondents, the platform maintains a dedicated section for national activities, funding opportunities, initiatives and projects in the Member States and other European countries.

The ERA corona platform is one of the 10 priorities of the European Commission and national ministries agreed on the  first ERAvsCorona action plan.

To the ERA platform

Research projects contributing to the fight against the pandemic will be supported separately by the EU.

Information on funding opportunities, projects and initiatives

Residence permits, work permits and visas

  1. Residence permits/visas (and therefore also the corresponding work permits) that have expired in the Corona interim period (from about 17.03.2020) or will soon expire remain valid until an appointment can be made with the Immigration Department.
  2. Persons with residence permits for Germany who are currently staying abroad and whose residence permit expires abroad can contact the Immigration Office in Kiel by e-mail in order to obtain a fictional certificate that allows them to re-enter Germany.  
  3. Appointments that were canceled during the closure of the Immigration Office in Kiel, do not need to be requested again. The Immigration Office will send out new appointment invitations to those, whose appointments were canceled.
  4. Appointments that were scheduled for the period after the re-opening of the Immigration Office (from May on) do not need to be requested again. The Immigration Office will send you a new appointment invitation letter or a confirmation of your scheduled appointment.

Concerning residence registration for new arrivals and new address registration for those who have moved at the Residence Registration Office:

  1. The residence registration/change of address registration can only be done by post. Information and registration form and on the website of the City of Kiel
  2. Appointments that were booked before the closing time are considered cancelled. However, you do not need a new appointment. The registration will be sent by mail.

Information and registration forms of the City of Kiel (German only)