Information for students

Dear students,

As you may have already seen in the media, the existing state regulations (Bekämpfungsverordnung/regulation on combating coronavirus and Hochschulen-Coronaverordnung/coronavirus regulation for universities) were already updated before they expired and adapted to the current pandemic situation. We would like to provide you with an overview (below) of the changes that have an impact on teaching, examinations and campus life at the CAU.

International applicants who begin their studies at Kiel University must note important information regarding entry into the Federal Republic of Germany due to Corona. Should you enter Germany from a risk area (a list of risk areas can be found here), you are subject to strict quarantine rules. 

Last update:

Students receive up-to-date information about teaching, examinations and regulations concerning their studies during the Corona Pandemic. New: Master's degree, preliminary enrolment

Reporting trail for corona infections

Download: Reporting trail for students

General rules of conduct

When present on the CAU campus, various measures to reduce the risk of infection must be strictly adhered to:

  • For your own protection and in the interest of everyone, you must observe the known hygiene measures (regular hand washing, cough and sneeze labels, wearing a medical mask). It is recommended to keep a minimum distance of 1.5 metres in teaching rooms.
  • Obligation to wear masks: In all buildings of the CAU it is compulsory to wear a mask (medical or FFP2 mask). An FFP2 mask must be worn by all those present during lectures and examinations. (For exceptions, see section 4.3 Framework hygiene concept). Lecturers are exempt from the obligation to wear an oral-nasal protection during the lecture.

Advice Centres

The CAU offers information and advice about studying under coronavirus conditions.

  • For new students/freshers: Basic information to help you prepare for your studies is offered by the Central Academic Advisors (ZSB) in individual and group appointments. The conversations take place via telephone or video conference. For more detailed information, please go to this website: www.zsb.uni-kiel.de.
    You will find a useful check list as well as a practical guide with first steps to help you prepare for your studies on the PerLe website of the Project for Successful Teaching and Learning at www.perle.uni-kiel.de.
  • For all CAU students: An overview of useful e-learning applications and tools  for digital learning and joint virtual work in teaching events is available(German only). In addition, the Central Academic Advisors (ZSB) are always available to help with general and specific questions. You can also contact other advisory bodies located near the CAU: www.beratung.uni-kiel.de.
  • The CAU has appointed a contact person to assist new and returning students with their general questions on topics arising from the new academic situation created by the coronavirus pandemic. If you have general questions about studying in corona times, or about the associated challenges, you are welcome to contact Ms Sandra Elstner via coronaberatung-studium@uv.uni-kiel.de or at 0431 880-5931. You can find further information at www.qe.uni-kiel.de/de/beratung-studium-corona (German only).

Contacts (extract):

  • Helpline of the University outpatient clinic for psychotherapy (HPK):
    +49 (0)431/22180024 (Mo: 12:00 – 1:00 p.m., Thu: 1:30 - 2:30 p.m.

Contact tracing

There is no comprehensive contact tracing via the OpenOLAT tool anymore. Depending on the respective lectures, lists of participants are created in different ways.

Compensation for disadvantages

Who can submit an application?

Students

  • in particular life situations (pregnancy, bringing up children, caring for relatives)
  • with chronic illness/disability
  • who experience corona-related disadvantages (long-term restrictions, e.g. membership of risk groups, lack of technical equipment, and acute restrictions, e.g. quarantine)

have the opportunity to apply for disadvantage compensation for courses and examinations.

How does the application process work?

Please submit your request in good time (if possible well before the date of the course/exam) to the responsible authorities listed below and ask about the exact procedure:

  • In case of acute restrictions, please consult your teacher first to discuss how to proceed. If you miss course dates in courses requiring attendance, please clarify first whether the absence is excusable within the framework of the absence regulations without having to submit an application for disadvantage compensation.
  • For long-term restrictions, please contact the Examinations Office responsible for your degree programme (German only). Students of medicine and dentistry should contact the Dean of Studies of the Faculty of Medicine.

Then, please submit directly an informal application for disadvantage compensation to the responsible authority (see above), explaining your restrictions. Please enclose proof and, if possible, medical recommendations for suitable compensatory measures. This will help the chairperson of the examination board and the teachers to find a suitable measure to compensate for disadvantages.

The responsible authorities will take into account whether measures are equivalent to the expected performance and feasible for everyone involved. In some cases this might mean that it is not possible to offer an adequate compensation measure, which is equal and organisationally feasible.

The decision will usually be communicated by stu-Mail. If the decision is positive, the organisational details may have to be discussed with the teacher in the next step.

Examples of disadvantage compensation measures and verification documents

  • Technical problems such as insufficient network coverage or lack of technical equipment: If it is not possible to submit proof, please try to present the restrictions in a plausible way. If possible, you will be offered an alternative yet equivalent assignment; e.g. in the case of examinations, if possible, an attendance date at a later time.
  • Members of a risk group: Please submit a medical certificate confirming that you belong to a risk group. If possible, a separate room will be provided for tests taking place on site.
  • Quarantine: Please submit suitable proof, e.g. official notification or correspondence with an authority. If possible, you will be offered a substitute assignment without presence, virtual participation or an appointment at a later time.
  • Ban to enter and leave the country: Please submit suitable proof. If possible, you will be offered a substitute assignment without presence, a virtual participation or an appointment at a later time.
  • Pregnancy: Please submit your maternity passport or medical receipts. If possible, a separate room will be provided for you.

Please note that the examples above do not give a right to be granted the exemplary measures. If no suitable disadvantage compensation measure can be offered to you, please use the options of the following examination periods or take the module at a later date.

Compulsory attendance

The requirements of the respective subject examination regulations apply to compulsory attendance. According to the Corona Statutes (§ 5) of the CAU, it is possible, for example, to apply absence regulations generously under certain conditions and to offer substitute performance in the case of Corona-related disadvantages. 

The decision on this and on offering substitute work or other compensatory measures lies with the lecturers, taking into account the legal requirements, the learning objectives of the respective module and the organisational possibilities. Please inform your lecturers in advance.

Please also note the information on compensation for disadvantages. 

ATTENTION: In the case of state examination degree programmes, the respective state regulations apply, such as the regulations of the Judicial Examination Office or similar.

Online supervision via web cam

  • courses: The compulsory attendance can be checked by name or, if available, by web camera. In contrast to examinations, students are allowed to use a virtual background.
  • examinations: If video surveillance is provided for in online examinations, students must be informed in advance and asked for their consent. A virtual background is not permitted.

Examinations

Presence exams

  • 3G check: From 19.3, the 3G proof requirement will be waived for all areas of the university.
  • Examination registration on site: Please allow sufficient time for registration before the examination. As usual, you will receive detailed instructions on the on-site procedure from your institutes or examiners.
  • Mouth-to-nose coverings: Corresponding to courses, students must wear a medical or FFP2 mask during the entire examination.

Online examinations

CAU offers different formats of online examinations during the Corona phase in order to minimise delays in the course of studies due to the pandemic-related restrictions on attendance.

According to § 4 of the Corona Statutes, the types of examinations specified in the respective examination regulations or study regulations can be replaced by other equivalent types of examinations, such as online examinations. The framework conditions for online examinations are additionally regulated in the Corona Supplementary Statute on Electronic Examinations and in the Higher Education Act.

The students are informed in advance by the respective responsible teacher about changed examination formats.

Platforms and video conferencing systems

Some of the online exams take place on the learning platform OpenOLAT or the separately installed exam server (also OpenOLAT). To enable you to familiarise yourself with the technical conditions of an online examination before you take it, the CAU's eLearning Service conducts information events with, among other things, the following content:

  • What equipment do I need for e-examinations?
  • What happens if I have technical or other problems?
  • What do e-exams look like in OpenOLAT?

Information on the dates can be found under "News & Info" in the OpenOLAT learning platform.
BigBlueButton is available as a video conferencing system for online examinations. Information page of the Computing Centre on video conferencing solutions.

Data protection for online examinations

Personal data is processed in accordance with the DSGVO. The data protection declaration for the OpenOLAT Exam Server can be found in the "Imprint" section on the Exam Server.

If students do not agree to the concept of video supervision due to data protection concerns, they can contact their teacher so that it can be checked whether an alternative examination can be found. If this is not possible, e.g. for organisational reasons, the next attendance examination date can be used.

Video supervision for online examinations

In accordance with the framework conditions for face-to-face examinations, supervision may also be provided for online examinations. If video proctoring is planned for online examinations, students will be informed of this in advance by the responsible teacher. (The points below also apply to oral online examinations via video conferencing system).

  • Supervision of online examinations can be implemented by means of a video conferencing tool hosted on the servers of the CAU Computer Centre.
  • Recording the examination or otherwise storing the image or sound data is not permitted.
  • A webcam or mobile phone camera, for example, is required for video surveillance. Depending on the supervision concept, a second camera (e.g. mobile phone camera) may also be required. Only the area relevant for proctoring purposes should be shown on the video clips, e.g. the workstation (examinee, desk surface, keyboard, etc.), in order to ensure, for example, as in a face-to-face examination with proctoring, that only the permitted aids are used and that the examination is processed independently.
  • The use of a virtual background is not permitted for "video examinations".
  • If students do not agree to the concept of video supervision due to data protection concerns, they can contact their teacher so that it can be checked whether an alternative examination can be found. If this is not possible, e.g. for organisational reasons, the next attendance examination date can be used.
  • If students have given their consent to an examination with video supervision, they can revoke this at any time with effect for the future vis-à-vis the responsible teacher. Consent is usually obtained via stu-Mail or OpenOLAT. The respective teacher in charge informs the students about the procedure.

Compensation for disadvantages

If you do not have the technical requirements, you have the option of applying for disadvantage compensation. (See Compensation for disadvantages)

Authentication at the beginning of an exam

The CAU-Card is usually required for authentication at the beginning of an examination. In the event that you do not have a CAU-Card or, for example, a validation was not possible, you can also identify yourself using an identity card or a passport.

Viewing of examinations

According to § 26 PVO, students have a right to inspect their examination documents. Please inform yourself at the examination office responsible for you or the respective teacher in which form the inspection can be organised for an examination under the current pandemic conditions.

Term papers

In principle, it is possible to apply for an extension of the processing time of homeworks, theses, etc. if, for example, due to closed libraries and laboratories or a lack of childcare facilities for children under 14 years of age (see also "Schools and Kindergarten"), processing is not possible or only possible to a limited extent. An application must be submitted to the Examinations Office.

Submission of term papers and theses

The  main gate is constantly manned, so that theses and so on can be handed in on time here.

Changed examination periods

Winter semester 2021/22 (for Bachelor's and Master's degree programmes)

For the examinations (Bachelor's and Master's degree programmes) of the winter semester 2021/22, three-week examination periods are again planned so that pandemic-related special features can be implemented.
The examination periods for the winter semester 2021/22 have been scheduled as follows:

  • 1st examination period: 07.02.2022 - 26.02.2022 
  • 2nd examination period: 21.03.2022 - 09.04.2022

winter semester 2020/21 and summer semester 2021 (for Bachelor and Master programmes)

Due to the continuing pandemic conditions, the examination periods for the winter semester 2020/21 and the summer semester 2021 for the Bachelor's and Master's programmes had to be rescheduled differently from the previously announced periods. There is a need for three-week examination periods. The following examination periods have been established with the participation of the various interest groups:

  • 1st examination period of the winter semester 2020/21: 15.02.2021 - 06.03.2021 (week 7 - 9)
  • 2nd examination period of the winter semester 2020/21: 29.03.2021 - 17.04.2021 (week 13 - 15)
  • 1st examination period of the summer semester 2021: 02.08.2021 - 21.08.2021 (week 31 - 33)
  • 2nd examination period of the summer semester 2021: 04.10.2021 - 23.10.2021 (week 40 - 42)

Detailed schedules with registration deadlines etc. can be found here

Different regulations apply to state examination programmes.

Free attempt regulation

Winter semester 2021/22:

This entry will be updated shortly.

Summer semester 2021:

The University Board as well as the deans and deans of studies of all faculties, have decided on the basis of the Corona Higher Education Supplementary Regulation (Corona-HEVO): A free attempt will be granted for all examinations taken and not passed in the summer semester 2021. This includes, among other things, examinations on site, term papers and examinations during courses; this regulation does not apply to final theses. Thus, the regulations already applied in the winter semester will be adopted unchanged for the summer semester.

  • The free attempt regulation covers examinations which are assigned to the summer semester 2021 but which take place at a later date for organisational reasons, in particular for examinations in the 2nd examination period of the summer semester 2021.
  • For students who care for or look after children under the age of 14 and whose learning or examination situation is significantly impeded due to the closure of schools and day-care facilities, any examination taken and not passed in the summer semester 2021 is considered a free attempt.
  • The free attempt regulation refers to university examinations. Free attempts cannot be granted for examinations within the framework of the state examination, as these are not subject to the regulations of the Higher Education Act and thus also not to those of the Corona HEVO.
  • A fail by not appearing also leads to a free attempt.
  • Failed exams due to an attempt to cheat do NOT result in a free attempt.

Note for students

Please take into account that the lecturers and the examination offices have a significantly higher workload than in regular semesters due to the free attempt regulations, and due to the other challenges in organisation and teaching related with the Corona measures. In order to be considerate and avoid planning difficulties, we therefore ask you to only register for examinations for which you have prepared and which you wish to take. If you will not be taking an exam at short notice, please inform the respective examiners and the Examinations Office, especially in the case of oral exams, so that this can be taken into account when organising the exams. Please also understand that it may take longer to respond to enquiries or that complications may arise with online examinations. In the case of examinations on site, you will be informed in good time before the respective date about the hygiene rules then applicable.

Note for lecturers

As in the winter semester 2020/21, the Corona free attempt is recorded by the lecturers in the course of recording the grades by entering the note "CFP". The handout from the winter semester 2020/21 can be found at the usual place in OpenOLAT.

Information of the faculties

Faculty of Law

The winter semester 2021/2022 will probably take place as a hybrid model. You can find the latest information on the specific structure of the courses on the website of the Faculty of Law.

Lecture formats (on-site/online)

  • In some cases, there will still be online lectures. The UnivIS shows which will be held online and which in attendance. 
  • Especially for very large events, the University Board has recommended that these continue to be held as online formats.
  • If you have to follow an online lectures on the campus, please contact the respective lecturer. They can usually tell you which room is free and can be used for participation.
  • Individual workstations are also available. 

Libraries

The following on-site-services are offered:

  • Opening hours: Monday-Friday 9:00am-10:00pm, Saturday 9:00am-8pm
  • Individual workstations: There are 283 individual workstations and 42 internet workstations available according to the first-come-first-served principle. 
  • Self-removal of print media from the open access areas
  • The historical holdings can be used by appointment (altbestand@ub.uni-kiel.de).
  • The service desk is staffed during opening hours.
  • Vending machines: The snack and drink vending machine, the ATM charging machine, the validation machine and the money exchange machine can be used.
  • Return of print media at the service desk or via the mailbox at the central library.
  • Function rooms open (copy rooms, room for the visually impaired and blind, book scanner, checkroom area)

For the scope of current services in the subject libraries of the faculties, seminars and institutes, please refer to the websites of the respective institutions.

  • Please note that the mask requirement applies without exception throughout the entire building, including at all individual and Internet workstations as well as in the work cubicles.

The following services are not offered:

  • Guided tours and trainings
  • Group workspaces
  • On-site submission of dissertations – please send by post

Please address your individual concerns to: info@ub.uni-kiel.de

Contacts:

Master's degree, preliminary enrolment

Students who enrol provisionally in a Master's degree programme must submit the Bachelor's degree to the Student Services Office after commencing their studies, if applicable:

  • for the winter semester 2021/22 by 30.09.2022 at the latest(EXCEPTION: 2-semester Master's by 31.03.2022)
  • for the summer semester 2022 at the latest by 31.03.2023(EXCEPTION: 2-semester Master's by 30.09.2022)

Further information can be found on the pages of the Student Services (German only)

Mask requirement

In accordance with the Higher Education Corona Ordinance of the State of Schleswig-Holstein and the framework hygiene concept of the CAU, the following rules apply.

There is an obligation to wear so-called "qualified" masks on the entire campus in and in front of the buildings. Only medical masks (surgical masks) or FFP2 masks are permitted. Simple cloth mouth-nose coverings are not sufficient.

University grounds:

  • In all CAU buildings, it is recommented to keep the minimum distance of 1.5 m.

Lectures on site:

  • The 3G control is omitted.
  • During lectures, students must wear an medical or FFP2 mask.
  • In certain event formats, exemptions are implemented in some cases. See framework hygiene concept

Examinations on site:

  • Corresponding to courses, students must wear an medical or FFP2 mask during the entire examination.

Exemption from the mask requirement

Anyone who can credibly prove that they are unable to wear a mask for health reasons is exempt from this obligation; a medical certificate is needed to be exempted. If suitable evidence is submitted in good time, the extent to which precautions can be taken to enable participation in the event in question will be examined, taking into account infection control and local conditions and, if necessary, with the involvement of the safety engineer. Detailed information on distance and ventilation requirements as well as on the obligation to wear masks can be found in the framework hygiene concept of the CAU.

Quarantine regulation

If you have to go into quarantine by order of the responsible health authority and on the basis of the currently valid ordinance, you are not allowed to enter the university campus. You are obliged to stay in your "home" until the quarantine is lifted. Follow the instructions of the Health Department.

Quarantine without sick leave

If you are symptom-free in quarantine, you can participate in digital teaching as well as digital examinations. If you are unable to participate in digital teaching or digital examinations in your accommodation, you can apply for a disadvantage compensation. This is possible if, for example, the spatial situation, technical equipment or internet access is not available to a sufficient degree. The prerequisite is that a disadvantage compensation is possible within the framework of the learning objective. Participation in classroom teaching and examinations is not possible during the quarantine. A disadvantage compensation can also be applied for in this case. More information on compensation for disadvantages.

Quarantine with sick leave

If you are ill with COVID-19, you must take sick leave and do not take part in teaching or examinations. Lecturers are advised to be accommodating with the absence regulations of the respective subject examination regulations in the case of corona-related absences. Withdrawal from examinations that have already been registered must be notified. Further information on withdrawing from examinations.

Lifting the quarantine

The current regulations have been adapted and take into account, among other things, the individual vaccination status. You are not allowed to enter the university campus until you are no longer required to be quarantined. Further information from the state (German only)

For questions, please contact Sandra Elstner at coronaberatung-studium@uv.uni-kiel.de
 

Risk groups and pregnancy

In accordance with Section 15 (1) of the Maternity Protection Act (MuSchG), if you become pregnant you should report this to the relevant office (German only) and to the teacher who is responsible for the course. Particularly in the current pandemic situation, special precautions are required for face-to-face events. In order to enable compliance with such precautions, and to prevent any potential danger to pregnant women and/or unborn children as far as possible, please fulfil this reporting obligation. Even if you have already reported the pregnancy, please also contact the teacher responsible once again well in advance of the planned participation in face-to-face teaching events.

Members of risk groups and pregnant women have the opportunity to apply for compensation for disadvantages. Further information can be found under the heading compensation for disadvantages.

Schools and Kindergarten

If, due to the lack of childcare facilities for children under 14 years of age, it is not possible or only possible to a limited extent to attend a course that requires attendance, it is possible to apply for compensation for disadvantages. It is also possible to apply for an extension of the time required to complete homework, theses or similar. A copy of the birth certificate must be submitted as proof.

Standard period of study ("free semester")

§103 of the HSG also applies to the summer semester 2021

The Schleswig-Holstein scheme is as follows:

For regulations under higher education law which are linked to the duration of the Regestudies or the number of semesters, the higher education institution does not consider the summer semester 2020, the wintersemester 2020/21 and the summer semester 2021 as a "Fachsemester". The higher education institutions issue students with a certificate stating that they were unable to submit performance certificates or examination papers due to the pandemic and that this delayed the completion of their studies by one semester. This does not affect the regulations on state examinations. (Source, German only)

Information of the CAU:

Winter semester 2021/22:

This entry will be updated shortly. 

Summer semester 2021:

The Corona Higher Education Law Supplement Ordinance (Corona-HEVO) stipulates that Section 103 of the Higher Education Act also applies to the summer semester 2021. For this reason, the CAU does not count the summer semester 2021 as a “Fachsemester” for regulations under higher education law that are linked to the standard period of study or the number of “Fachsemester” (e.g. invitation to compulsory study guidance).

  • The semester count will be continued on the CAU certificates (e.g. course of study certificate). The CAU provides a certificate for download for the summer semester 2021 via the CAU portal (www.uni-kiel.de/hisinone) in accordance with § 103 (2) HSG. This certifies that studies may be delayed due to the Corona pandemic. It can be attached to the study progress certificate if required.
  • The exemption regulation also applies to regulations under education funding law that are linked to the standard period of study or the number of semesters. Please contact the Office for Educational Funding (Amt für Ausbildungsförderung) (www.studentenwerk.sh/de/ueber-uns/corona/bafoeg.html) or your scholarship-granting institution if you have any questions regarding the procedure, evidence to be submitted, etc.

TO THE HISINONE-PORTAL

Stays abroad and travel returnees or people entering from abroad

ERASMUS activities

If students, teachers or other employees are in affected regions with the support of the Erasmus+ programme (all lines of funding), then any costs arising or already incurred due to changes in the travel plans of affected persons are regarded as "force majeure" and are thus fully refundable. Affected regions are those designated as such by the respective national authorities, so in Germany those on the  list of the RKI (German only)  and/or the Foreign Office (German only).

For the assessment of the situation and the planning of further steps, all travel information on the pages of the Federal Foreign Office (German only) on the coronavirus, both travel warnings and entry and quarantine regulations for travellers from Germany in numerous destination countries, must be observed and documented in detail. Furthermore, German citizens are strongly recommended to register in the electronic registration system of the Federal Foreign Office by Germans abroad "Elefand" (German only).

Other stays abroad

Staying in virus variant and high-risk areas is strongly discouraged. With regard to planned stays, further developments should be closely monitored. For further questions, please contact the colleagues at the  International Center  are available to help with any other questions.

DAAD informs about funding programmes | Information for scholarship holders and applicants

The DAAD (German Academic Exchange Service) provides important information about programmes and for individual target groups, which is updated regularly.  Please keep yourself informed. Detailed information is also available on the webpresence of the ERASMUS+ programme (all funding lines) (German only).

Note: The links refer to FAQ's of the DAAD, which are always updated

Individual workstations for students

Kiel University currently offers the following work facilities for students on campus beyond the workplaces in libraries:

  • Rooms for student learning are available on the 2nd floor of LS6.
  • In addition, the existing seating groups in the building foyers can now be used again.

 Please note: In accordance with the current regulations, they can only be used with a covering over the mouth and nose.