The information for teachers is currently being revised.

Information for students

Dear students,

As you may have already seen in the media, the existing state regulations (Bekämpfungsverordnung/regulation on combating coronavirus and Hochschulen-Coronaverordnung/coronavirus regulation for universities) were already updated before they expired and adapted to the current pandemic situation. We would like to provide you with an overview (below) of the changes that have an impact on teaching, examinations and campus life at the CAU.

International applicants who begin their studies at Kiel University must note important information regarding entry into the Federal Republic of Germany due to Corona. Should you enter Germany from a risk area (a list of risk areas can be found here), you are subject to strict quarantine rules. 

Last update:

Students receive up-to-date information about teaching, examinations and regulations concerning their studies during the Corona Pandemic.

Reporting trail for corona infections

Download: Reporting trail for students

General rules of conduct

When present on the CAU campus, various measures to reduce the risk of infection must be strictly adhered to:

  • For your own protection and in the interest of everyone, you must observe the known hygiene measures (regular hand washing, cough and sneeze labels, wearing a medical mask). It is recommended to keep a minimum distance of 1.5 metres in teaching rooms.
  • Obligation to wear masks: In all buildings of the CAU it is compulsory to wear a mask (medical or FFP2 mask). An FFP2 mask must be worn by all those present during lectures and examinations. (For exceptions, see section 4.3 Framework hygiene concept). Lecturers are exempt from the obligation to wear an oral-nasal protection during the lecture.

Advice Centres

The CAU offers information and advice about studying under coronavirus conditions.

  • For new students/freshers: Basic information to help you prepare for your studies is offered by the Central Academic Advisors (ZSB) in individual and group appointments. The conversations take place via telephone or video conference. For more detailed information, please go to this website: www.zsb.uni-kiel.de.
    You will find a useful check list as well as a practical guide with first steps to help you prepare for your studies on the PerLe website of the Project for Successful Teaching and Learning at www.perle.uni-kiel.de.
  • For all CAU students: An overview of useful e-learning applications and tools  for digital learning and joint virtual work in teaching events is available(German only). In addition, the Central Academic Advisors (ZSB) are always available to help with general and specific questions. You can also contact other advisory bodies located near the CAU: www.beratung.uni-kiel.de.
  • The CAU has appointed a contact person to assist new and returning students with their general questions on topics arising from the new academic situation created by the coronavirus pandemic. If you have general questions about studying in corona times, or about the associated challenges, you are welcome to contact the Corona counselling via coronaberatung-studium@uv.uni-kiel.de. You can find further information at www.qe.uni-kiel.de/de/beratung-studium-corona (German only).

Contacts (extract):

  • Helpline of the University outpatient clinic for psychotherapy (HPK):
    +49 (0)431/22180024 (Mo: 12:00 – 1:00 p.m., Thu: 1:30 - 2:30 p.m.

Contact tracing

There is no comprehensive contact tracing via the OpenOLAT tool anymore. Depending on the respective lectures, lists of participants are created in different ways.

Compensation for disadvantages

Who can submit an application?

Students

  • in special circumstances (pregnancy, raising children under 14, caring for relatives)
  • with chronic illnesses/disabilities, incl. belonging to a risk group due to a chronic illness/pre-existing condition/disability (with a medical certificate)

have the option to apply for compensation for disadvantages for lectures and examinations in accordance with the Examination Procedure Regulations (PVO).

How does the application work?

Please report your concern in good time (if possible well before the lecture/exam date) to the responsible offices named below and inform yourself about the exact procedure:

After this, please submit an informal application – also in good time – to the responsible office (see above), in which you describe your restrictions. Please enclose evidence and, if possible, also doctor’s recommendations for suitable compensatory measures. This will help the chairperson of the Examination Board and the lecturer to identify a suitable compensatory measure for the disadvantage.

The responsible office will consider the equivalence to the usual requirement and its feasibility when reviewing whether a suitable compensatory measure for the disadvantage can be offered. This can mean that it may not always be possible to offer a suitable, in particular equivalent, and organisationally feasible measure.

In the case of positive decisions, the organisational details are to be discussed with the lecturer.

Examples of disadvantage compensation measures and verification documents

  • Members of risk groups: Please submit a medical certificate stating that you belong to a risk group. If possible, you will be provided with a separate room for attendance examinations.
  • Pregnant women: Please submit your maternity passport (Mutterpass) or a medical document. If possible, you will be provided with a separate room for examinations.

 

Please note that the examples described above do not automatically mean that the example measures will be provided.

 

Compulsory attendance

Compulsory attendance is determined by the requirements of the respective degree-specific examination regulations.

Lecturers must be informed if students are unable to attend one or more lecture dates due to acute illness or COVID-related quarantine/isolation, etc. Please submit suitable proof such as a positive test certificate.

If students miss any lectures, the first thing to do for lectures with compulsory attendance is to clarify with the lecturer whether the absence can be excused as part of the rules on absence provided for in the degree-specific examination regulations. The lecturers are entitled to decide on the offer of any substitute achievements or other compensatory measures, under consideration of the legal requirements, the learning objectives for the respective module and the organisational options. Please also see the notes on compensation for disadvantages.

ATTENTION: In the case of state examination degree programmes, the respective state regulations apply, such as the regulations of the Judicial Examination Office or similar.

Online supervision via web cam

  • courses: The compulsory attendance can be checked by name or, if available, by web camera. In contrast to examinations, students are allowed to use a virtual background.
  • examinations: If video surveillance is provided for in online examinations, students must be informed in advance and asked for their consent. A virtual background is not permitted.

Examinations

Attendance examinations

  • 3G check: The requirement to prove 3G status in all university areas lapsed as from 19.03.22. See the notification.
  • Examination registration on site: Please allow sufficient time for registration before the examination. As usual, your institute and/or examiners will provide you with detailed information about the procedure on site.
  • Face masks: In all CAU buildings, including the libraries, greenhouses at the Botanical Garden, museums and sports venues, we recommend wearing a face mask (surgical mask or FFP2 mask) if the minimum social distance of 1.5 metres cannot be maintained.
  • If students have to go into quarantine or isolation on the basis of the currently valid ordinance, there is a ban on admission to the university campus. For exam withdrawals, the relevant proof must be submitted to the Examination Office (official proof of positive PCR test or rapid antigen test result (test centre)).

Online examinations

Examinations can be conducted in electronic format at Kiel University. Students will be informed of the framework conditions in advance by the lecturer responsible. Help with conducting electronic examinations is available in OpenOLAT.

Platforms and video conference systems

Some of the online examinations will take place using the OpenOLAT learning platform or the separate examination server which has been set up (OpenOLAT Exam-Server). To help you become familiar with the technical conditions during an online examination beforehand, the eLearning Service at the CAU offers information events on topics including the following:

  • What equipment do I need for digital examinations / e-exams?
  • What happens in the case of technical or other problems?
  • What do e-exams look like in OpenOLAT?

Information on the dates/times can be found in the “News & Info” section on the OpenOLAT learning platform.
BigBlueButton is available as a video conference system for online examinations. Information page by the University Computing Centre about video conference solutions

Data protection for online examinations

Personal data will be processed in accordance with the GDPR. The data protection statement for the OpenOLAT Exam-Server can be found in the “Impressum” (legal notice) on the Exam-Server.

If students have concerns regarding data protection for the concept of video invigilation and do not consent, they can contact their lecturer to see how the examination can be conducted on site at the CAU.

Video invigilation for online examinations

In accordance with the framework conditions for attendance examinations, invigilation can also be envisaged for online examinations. Students will be informed in advance by the lecturer if video invigilation is envisaged for online examinations. (The points below also apply for oral online examinations by video conference.)

  • Invigilation for online examinations can be carried out using a video conference tool which is hosted on the University Computing Centre’s servers (BigBlueButton).
  • Recording examinations or saving other image or sound data is not permitted.
  • A webcam or mobile phone camera, for example, is required for video invigilation. Depending on the invigilation concept, a second camera may be necessary under certain circumstances. It should only be possible to see those areas which are relevant for the invigilation in the visible areas, e.g. the exam workplace (examinee, desk, keyboard, etc.), in order to be able to ensure, like in a normal attendance exam, that only the permitted aids are used and the exam is conducted independently. 
  • Using a virtual background is not permitted for “video examinations”.
  • If students have concerns regarding data protection for the concept of video invigilation and do not consent, they can contact their lecturer to see how the examination can be conducted on site at the CAU.
  • If students have consented to an examination with video invigilation, they can revoke their consent vis-à-vis the lecturer at any time with future effect. Consent is usually obtained via stu-Mail or OpenOLAT. The lecturer responsible will inform students of the procedure.

Authentication at the start of an examination

Standard procedure at the CAU is to present the CAU Card for authentication at the start of an examination. If you do not have your CAU Card or if it was not possible to validate it, you can also identify yourself with your ID card or passport.

Inspecting exam papers

According to Section 26 of the Examination Procedure Regulations (PVO) students have a right to inspect their examination documents. Please find out from your responsible Examination Office or lecturer about how inspecting exam papers is organised by the respective department.

Term papers and final theses

In accordance with Section 12 (4) PVO there is the option to apply to extend the deadline for final theses and in accordance with Section 10 (7) PVO there is the option to apply to extend the deadline for term papers or similar written pieces of coursework if there are appropriate reasons to do so. Applications are to be submitted to the responsible Examination Office.

Submitting final theses

The main gate at Kiel University is always occupied so that final theses, etc. can be handed in here on time, if there is no-one at the responsible Examination Office.

Free attempt regulation

Summer semester 2022:

The Higher Education Act (HSG) and the Corona-HEVO do not envisage a free semester regulation for the summer semester 2022.

Winter semester 2021/22

The Coronavirus Higher Education Supplementary Regulations (Corona-HEVO) stipulate that, according to Section 4, the regulations regarding standard periods of study in Section 103 of the Higher Education Act (HSG) also apply up to and including the winter semester 2021/22:

  • The CAU will therefore not count the winter semester 2021/22 as an actual semester (“Fachsemester”) for regulations under university law which are related to the standard period of study or number of semesters (e.g. invitations to compulsory academic study advice sessions).
  • The semester numbering will be continued on CAU certificates (e.g. certificates of study periods). The CAU will provide a certificate to download via the CAU portal for the winter semester 2021/22 in accordance with Section 103 (2) HSG. This certifies that the degree may be delayed on account of the COVID pandemic. It can be enclosed with the certificate of study periods where necessary.
  • The free semester regulation also applies for regulations related to educational financial support law which are related to the standard period of study or number of semesters. If you have any questions about this procedure, which documents need to be submitted, etc., please contact the Amt für Ausbildungsförderung (BAföG-Amt, Office for Educational Funding) or the facility that sponsors your scholarship.

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Information of the faculties

Faculty of Law

The winter semester 2021/2022 will probably take place as a hybrid model. You can find the latest information on the specific structure of the courses on the website of the Faculty of Law.

Lecture formats (on-site/online)

  • In some cases, there will still be online lectures. The UnivIS shows which will be held online and which in attendance. 
  • Especially for very large events, the University Board has recommended that these continue to be held as online formats.
  • If you have to follow an online lectures on the campus, please contact the respective lecturer. They can usually tell you which room is free and can be used for participation.
  • Individual workstations are also available. 

Libraries

The following on-site-services are offered:

  • Opening hours: Monday-Friday 9:00am-10:00pm, Saturday 9:00am-8pm
  • Individual workstations: There are 283 individual workstations and 42 internet workstations available according to the first-come-first-served principle. 
  • Self-removal of print media from the open access areas
  • The historical holdings can be used by appointment (altbestand@ub.uni-kiel.de).
  • The service desk is staffed during opening hours.
  • Vending machines: The snack and drink vending machine, the ATM charging machine, the validation machine and the money exchange machine can be used.
  • Return of print media at the service desk or via the mailbox at the central library.
  • Function rooms open (copy rooms, room for the visually impaired and blind, book scanner, checkroom area)

For the scope of current services in the subject libraries of the faculties, seminars and institutes, please refer to the websites of the respective institutions.

  • Please note that the mask requirement applies without exception throughout the entire building, including at all individual and Internet workstations as well as in the work cubicles.

The following services are not offered:

  • Guided tours and trainings
  • Group workspaces
  • On-site submission of dissertations – please send by post

Please address your individual concerns to: info@ub.uni-kiel.de

Contacts:

Master's degree, preliminary enrolment

Students who enrol provisionally in a Master's degree programme must submit the Bachelor's degree to the Student Services Office after commencing their studies, if applicable:

  • for the winter semester 2021/22 by 30.09.2022 at the latest(EXCEPTION: 2-semester Master's by 31.03.2022)
  • for the summer semester 2022 at the latest by 31.03.2023(EXCEPTION: 2-semester Master's by 30.09.2022)

Further information can be found on the pages of the Student Services (German only)

Quarantine regulation

If you have to go into quarantine or isolation, you are not allowed to enter the university campus. Please submit the relevant proof of withdrawal from the examination to your examination office (proof of positive PCR test or rapid antigen test result). You are obliged to stay in your "domesticity" until the quarantine/isolation is lifted.

Lifting quarantine

You are only permitted to enter the university campus once you are no longer obliged to remain in quarantine or isolation. More information from the state and the City of Kiel.

If you have any queries, please contact at coronaberatung-studium@uv.uni-kiel.de.

Risk groups and pregnancy

Members of risk groups

Procedure for staff (student assistants):

The Occupational Health and Safety Service must be informed if staff show their supervisors that they belong to a risk group. The supervisor and the Occupational Health and Safety Service must produce an individual risk assessment with documentation of any measures.

The option of working at the office will be determined by the supervisor on the basis of the risk assessment. In addition to the health impairments, the work situation (design of the workplace, spatial situation; see risk assessment) must be carefully analysed. Cooperation with interfaces, external colleagues and other colleagues must be taken into particular consideration and clarified jointly with the staff member.

Presenting a medical certificate is initially not necessary. Should it become necessary to submit an additional statement from a GP or specialist consultant as part of the risk assessment, the staff member must do so.

The supervisor must involve the representative body for the disabled accordingly about the risk assessment undertaken and the organisational work measures derived from it in the case of severely disabled employees or those with equivalent status.

Procedure for students

If students belong to a risk group, they can contact the lecturer for their course and submit a request for compensation for disadvantages. A medical certificate must be submitted to the lecturer in good time to prove that the person is part of a risk group. The lecturer will analyse the situation in the lecture (spatial environment, number of people, any lab activities, etc.) and take suitable individual measures. The lecturer can contact the Central Unit: Safety Engineering for advice in this regard. If it is not possible to arrange suitable measures on site which enable an uninterrupted lecture and participation by the student in the risk group, then compensation for disadvantages should be granted where possible. For more information on this, see the FAQ entry about compensation for disadvantages.

If students are unable to follow the path described above via their lecturer, please contact the central COVID advisory service for students by e-mail to: coronaberatung-studium@uv.uni-kiel.de.

Severely disabled students or those with equivalent status can also contact the officer for students with a disability/chronic illness, Ms. Streicher: barrierefrei-studieren@uv.uni-kiel.de.
 

  • Minimum social distancing: On the entire CAU campus, both indoors and outdoors, we recommend maintaining a minimum social distance of 1.5 metres to other people wherever possible.

If you are pregnant, you should report it to the responsible office and to the teacher responsible for the respective course in accordance with § 15 paragraph 1 MuSchG. Particularly in the context of the current, dynamic pandemic situation, special precautionary measures may be necessary during attendance events. In order to be able to ensure compliance with these measures and to exclude any possible risk to pregnant women and/or unborn children as far as possible, please make use of this obligation to report. Even if you have already made the notification, please also contact the responsible teacher directly in good time before you plan to take part in classroom teaching.

  •     Pregnant women have the option of applying for compensation for disadvantages. You can find further information under the point "Nachteilsausgleich".
  •     Students with children under the age of 14 can apply for compensation for disadvantages in accordance with the PVO. You can find further information under the point "Compensation for disadvantages".

Schools and Kindergarten

If, due to the lack of childcare facilities for children under 14 years of age, it is not possible or only possible to a limited extent to attend a course that requires attendance, it is possible to apply for compensation for disadvantages. It is also possible to apply for an extension of the time required to complete homework, theses or similar. A copy of the birth certificate must be submitted as proof.

Standard period of study ("free semester")

§103 of the HSG also applies to the summer semester 2021

The Schleswig-Holstein scheme is as follows:

For regulations under higher education law which are linked to the duration of the Regestudies or the number of semesters, the higher education institution does not consider the summer semester 2020, the wintersemester 2020/21 and the summer semester 2021 as a "Fachsemester". The higher education institutions issue students with a certificate stating that they were unable to submit performance certificates or examination papers due to the pandemic and that this delayed the completion of their studies by one semester. This does not affect the regulations on state examinations. (Source, German only)

Information of the CAU:

Summer semester 2022:

The Higher Education Act (HSG) and the Corona-HEVO do not envisage a free semester regulation for the summer semester 2022.

Winter semester 2021/22:

The Coronavirus Higher Education Supplementary Regulations (Corona-HEVO) stipulate that, according to Section 4, the regulations regarding standard periods of study in Section 103 of the Higher Education Act (HSG) also apply up to and including the winter semester 2021/22:

  • The CAU will therefore not count the winter semester 2021/22 as an actual semester (“Fachsemester”) for regulations under university law which are related to the standard period of study or number of semesters (e.g. invitations to compulsory academic study advice sessions).
  • The semester numbering will be continued on CAU certificates (e.g. certificates of study periods). The CAU will provide a certificate to download via the CAU portal for the winter semester 2021/22 in accordance with Section 103 (2) HSG. This certifies that the degree may be delayed on account of the COVID pandemic. It can be enclosed with the certificate of study periods where necessary.
  • The free semester regulation also applies for regulations related to educational financial support law which are related to the standard period of study or number of semesters. If you have any questions about this procedure, which documents need to be submitted, etc., please contact the Amt für Ausbildungsförderung (BAföG-Amt, Office for Educational Funding) or the facility that sponsors your scholarship.

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Stays abroad and travel returnees or people entering from abroad

ERASMUS activities

If students, teachers or other employees are in affected regions with the support of the Erasmus+ programme (all lines of funding), then any costs arising or already incurred due to changes in the travel plans of affected persons are regarded as "force majeure" and are thus fully refundable. Affected regions are those designated as such by the respective national authorities, so in Germany those on the  list of the RKI (German only)  and/or the Foreign Office (German only).

For the assessment of the situation and the planning of further steps, all travel information on the pages of the Federal Foreign Office (German only) on the coronavirus, both travel warnings and entry and quarantine regulations for travellers from Germany in numerous destination countries, must be observed and documented in detail. Furthermore, German citizens are strongly recommended to register in the electronic registration system of the Federal Foreign Office by Germans abroad "Elefand" (German only).

Other stays abroad

Staying in virus variant and high-risk areas is strongly discouraged. With regard to planned stays, further developments should be closely monitored. For further questions, please contact the colleagues at the  International Center  are available to help with any other questions.

DAAD informs about funding programmes | Information for scholarship holders and applicants

The DAAD (German Academic Exchange Service) provides important information about programmes and for individual target groups, which is updated regularly.  Please keep yourself informed. Detailed information is also available on the webpresence of the ERASMUS+ programme (all funding lines) (German only).

Note: The links refer to FAQ's of the DAAD, which are always updated

Individual workstations for students

Kiel University currently offers the following work facilities for students on campus beyond the workplaces in libraries:

  • Rooms for student learning are available on the 2nd floor of LS6.
  • In addition, the existing seating groups in the building foyers can now be used again.

 Please note: In accordance with the current regulations, they can only be used with a covering over the mouth and nose.